Measures for Conducting Remote Assessment Exercises in the First Semester

Fri, 01/22/2021 - 14:24
Tue, 19/01/2021
Patio del Hospital Real con Cipreses

The following text is a translation of an extract from the “Resolution of the Rector of 19 January 2021 adopting Measures for Conducting Remote Assessment Exercises in the First Semester of the 2020-2021 Academic Year”. For comprehensive information on the relevant legal framework and background to this text, please consult the full Resolution (in Spanish).

We wish to inform the university community of the following information:

The UGR's Platform for Teaching Support Resources (PRADO) shall be used for remote assessment, along with Google Meet for videoconferencing, and Google Drive for storing recorded sessions and large files. Members of the university community must access the G-Suite services via their account.

1. In assessment exercises held by videoconference, students must accredit their identity by showing their Spanish National Identity Card, or any other valid identity document accepted by the University of Granada. In any case, teaching staff may require a National Identity Document for the purposes of identifying the student.

2. In order to properly supervise the test/exam, the camera of the device being used by the student to complete the test, as well as the microphone, must be switched on, if required by the teacher.

Video monitoring with two devices, proctoring tools that compromise the student’s right to privacy, or tools that entail an intrusion of the home are not allowed. For instance, biometric facial recognition systems are not allowed, since both teaching staff and students would need specific training and suitable technological devices to use these systems. Videoconferencing does not entail a violation of personal privacy or an intrusion of the home, as it is understood that there is proportionality between safeguarding these rights, and fulfilling the need, which is in the public interest, to test students’ knowledge. To avoid having images linked to their private life captured, students should avoid showing their domestic environment while undertaking the exercises.

1. Assessments held by videoconference may be recorded, in order to guarantee students’ rights and fulfil teaching staff’s obligation to retain records of assessment exercises, in accordance with the UGR Assessment Policy and Regulations.

To this end, the following guidelines must be adhered to:

a) Under no circumstances shall students distribute the links to access the meeting to third parties.

b) Recorded material may only be viewed, but not downloaded.

c) At the beginning of the recording, the Spanish version of the following text must be read to inform students of the conditions under which the recording is being carried out:

“You are hereby notified of the conditions of use of the videoconference application which is about to be used:

The session is going to be recorded in order to guarantee students’ rights under the University of Granada Assessment Policy and Regulations, and to fulfil the teaching staff’s obligation to retain records of assessment exercises, established in the same regulations.

Both the camera and the microphone must be switched on.

It is forbidden to capture and/or to record, reproduce or disseminate part or all the content of the session, by any means or device. Any unauthorized act will constitute a violation of the applicable regulations, and as such may result in legal liability.”

2. Students must be informed that their data will only be retained for the purposes of conducting examination reviews and that this data will only be kept for as long as is strictly necessary, in line with university regulations, and only until the end of the following academic year. However, if students wish to review their exercises or appeal their mark, this data must be kept until a final decision has been reached in the relevant administrative proceedings or, if applicable, judicial proceedings. In this specific case, in order to guarantee the student’s right to data protection, the data may not be used for purposes other than those established.

3. It is necessary to record oral exams/tests

4. In the case of exams other than the oral exam, it is not necessary to record the session, given that the results of the assessment exercise undertaken by the students and sent to the teaching staff will serve as evidence to guarantee students’ rights and teaching staff’s obligation to retain records.

During the assessments, or whenever students are required to do so by teaching staff, both the camera and microphone of the device must be switched on and kept on.

The relevant teaching staff shall collect any necessary evidence of the remote assessment activities undertaken, thereby ensuring that they perform their assessment duties effectively and that they fully guarantee equity and fairness for students.

1. In cases in which, for justified reasons, students are unable to switch their camera on, as health-related data or any other sensitive data could be exposed, students must inform teaching staff about their situation before the assessment begins. In such instances, teaching staff shall decide whether or not to use a different tool for remote assessment that does not compromise the protection of this kind of personal data, unless the student explicitly and unequivocally grants staff permission to view them and record sound during the test/exam.

2. When using tools for remote assessment, technical incidents or incidents for which none of the parties are responsible may arise and must be taken into account, including the fact that the parties may be directly or indirectly affected by Covid-19. In these cases, a different day and time must be scheduled for the assessment, without prejudice to the possibility that the sections of the assessment exercises completed by the student up to that point may still be assessed by teaching staff. In the current situation, this entails taking into account not only the relevant academic regulations, but also the student’s availability, as well as the necessary and existing technical support.

Students must report any issues to teaching staff, who shall contact the Resource Production Centre for the Digital University (CEPRUD) if these issues are technical in nature.

In remote assessments, the university community must ensure academic integrity and ethics, especially adherence to the principles of individual merit, authenticity and originality in the exercises undertaken. The responsible and appropriate use of remote assessment tools shall be encouraged. Fraudulent conduct must be avoided and, if detected, shall be subject to the academic consequences and disciplinary actions established in the current regulations.

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